TEMPORARY Administrative Assistant I

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

Nova Southern University is seeking an administrative support professional to greet visitors, answer phones, schedule meetings, and handle routine office tasks. Strong MS Office skills, data entry accuracy, and confidentiality are essential.

Two years of clerical experience or an Associate's Degree with one year of experience are acceptable. The role emphasizes organization, reliability, and timely communication within a supportive campus environment.

Qualifications

• High School Diploma or Equivalent.
• Two years clerical/administrative experience in an office environment, or Associate's Degree and one year experience.
• Proficient MS Office (Word, Excel, Outlook) and data entry.
• Strong organization and time management abilities.
• Ability to maintain confidentiality.
• Ability to follow oral and written instructions.
• Proactive, punctual and reliable.

Responsibilities

• Receives and directs visitors, fields telephone calls, schedules meetings, and composes basic correspondence.
• Provides routine and general office support and data entry tasks.
• Prepares forms, verifies accuracy, and handles document processing.
• Enters data and generates reports using NSU software systems.
• Schedules meetings/appointments/events and coordinates travel as needed.
• Performs other duties as assigned.

Job description

We are excited that you are considering joining Nova Southern University!

Nova Southern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southern University.

Primary Purpose

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, composing basic correspondence, and providing routine and general office support.

Job Category

Non-Exempt

Hiring Range

$20.00 per hour

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

• Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Performs other duties as assigned.

Job Requirements

Required Knowledge, Skills, & Abilities

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Organization and time management skills.
• Proactive, punctual and reliable.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education

High School Diploma or Equivalent

Major (if required:

Required Experience

High School Diploma and two (2) years of clerical/administrative experience in an office environment.
--OR--
Associate's Degree and one (1) year of clerical/administrative experience in an office environment.

Preferred Qualifications:

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.