Administrative Assistant II - 993386

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Nova Southwestern University is seeking an administrative support specialist in Fort Lauderdale, FL. You will handle visitor inquiries, schedule meetings, organize events, and edit correspondence while providing routine office support.

The role emphasizes MS Office proficiency, accurate data entry, and professional communication. Required education is a high school diploma or equivalent, with experience in a similar office environment.

Qualifications

• High School Diploma or Equivalent required.
• Associate's Degree with two years of admin/clerical experience also acceptable.
• Three years of admin/clerical office experience with HS diploma required.

Responsibilities

• Respond to inquiries and resolve non-routine issues promptly by following policies and procedures.
• Compose, edit, and format complex documents; create mail merges and mass mailings.
• Prepare forms and verify for discrepancies; ensure accuracy.
• Enter data and generate reports using NSU software systems.
• Schedule meetings and coordinate travel to ensure timely arrangements.
• Perform other duties as assigned.

Skills

MS Office proficiency

Data entry

Communication

Organization

Time management

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category: Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Annually

Subject to Grant Funding? No

Essential Job Functions:

1. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
2. Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
3. Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
6. Performs other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
3. Ability to enter and verify information with accuracy.
4. Ability to understand and follow oral and written instructions.
5. Ability to maintain confidential information.
6. Strong administration skills ? organized, thorough, systems orientated with meticulous attention to detail.
7. Proactive, punctual and reliable.
8. Excellent written and oral communication skills.
9. Ability to communicate effectively with others.
10. Ability to work cooperatively with colleagues and supervisory staff at all levels.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
2. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education: High School Diploma or Equivalent

Required Experience:

• High School Diploma and three (3) years of administrative/clerical experience in an office environment.
• Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Is this a safety sensitive position? No

Background Screening Required? No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.