Administrative Assistant II - 992218

Nova Southeastern University; Clearwater (FL); On-site; USD 20,664 - 34,440; Full time

Job summary

Nova Southwestern University is seeking an administrative support professional to greet visitors, route calls, schedule meetings, organize events, and prepare routine correspondence. The role requires proficiency with MS Office and strong data-entry skills.

Typical responsibilities include preparing documents, coordinating travel, and assisting with testing proctoring in laboratories. This is a non-exempt, hourly position with benefits and opportunities for growth within NSU.

Qualifications

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.
• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.

Responsibilities

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Serves as a proctor for OMM tests and laboratories. Prepares testing rooms, records attendance, and directs student flow.
• Performs other duties as assigned.

Skills

MS Office

Data entry

Internet research

Office practices

Accuracy

Instructions

Confidentiality

Organization

Reliability

Communication

Teamwork

Education

High School Diploma or Equivalent

Associate's Degree

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

No

Essential Job Functions:

• Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
• Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
• Prepares forms and documents; verifies for discrepancies and follows up to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
• Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
• Serves as a proctor for OMM tests and laboratories. Prepares testing rooms, records attendance, and directs student flow.
• Performs other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

Knowledge, Skills, and Abilities:

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills – organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.
• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education:

High School Diploma or Equivalent

Major (if required:

Required Experience:

High School Diploma and three (3) years of administrative/clerical experience in an office environment.
--OR--
Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Preferred Qualifications:

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.