Administrative Assistant II — Payroll & Onboarding Support

Danzas Corporation; Livermore (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO with holidays and vacation

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is hiring an Administrative Assistant II in Livermore, CA. The role provides administrative support to management, handles personnel records, payroll, onboarding, and general secretarial tasks under the General Manager’s supervision.

Typical duties include screening calls, managing information, filing, and coordinating meetings, travel, and mail. Proficiency in MS Office and strong communication skills are essential; HS diploma or equivalent preferred, with two years of related

Qualifications

• Strong verbal, written communication, and time management skills.
• Proficient with word processing, spreadsheet, and presentation software.
• Ability to file, alphabetize and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate via computer data entry typing and proofreading—up to 50% of time.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Skills

Verbal communication

Written communication

Time management

Office software (word/Excel/PowerPoint

Education

High School Diploma or Equivalent

Job description

DHL Supply Chain is hiring an Administrative Assistant II in Livermore, CA. The role provides administrative support to management, handles personnel records, payroll, onboarding, and general secretarial tasks under the General Manager’s supervision.

Typical duties include screening calls, managing information, filing, and coordinating meetings, travel, and mail. Proficiency in MS Office and strong communication skills are essential; HS diploma or equivalent preferred, with two years of related