Administrative Assistant II - Operations & Coordination

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama seeks an Administrative Assistant II to support the Chemical and Biological Engineering unit and Poly-SM Research Center. You will serve as an office liaison, handle calls and emails, maintain files, and enter data for supervisors and staff.

You will reconcile P-Card/Concur, monitor simple budgets, and draft communications, thriving in a fast-paced environment and coordinating visits for seminars and graduate program activities.

Qualifications

• High school diploma or GED or higher with experience in administrative tasks.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and data entry.
• Strong organizational, communication, and public relations skills.

Responsibilities

• Provide administrative support for unit operations and act as receptionist.
• Draft and send communications on supervisor/department staff behalf.
• Reconcile P-Card/Concur against departmental budget and monitor simple budgets.

Skills

Outlook

Word

PowerPoint

Excel

Communication

Data entry

Customer service

Education

High school diploma or GED

Associate’s degree or higher

Tools

Concur

Banner

BuyBAMA

Everest

Astra

CIM

CLSS

Slate

Job description

The University of Alabama seeks an Administrative Assistant II to support the Chemical and Biological Engineering unit and Poly-SM Research Center. You will serve as an office liaison, handle calls and emails, maintain files, and enter data for supervisors and staff.

You will reconcile P-Card/Concur, monitor simple budgets, and draft communications, thriving in a fast-paced environment and coordinating visits for seminars and graduate program activities.