Senior Administrative Coordinator, University Events

Alabama-A; Normal (AL); On-site; USD 35,000 - 60,000; Full time

Job summary

Alabama-A's Office of Public Relations and University Events seeks an Administrative Assistant to perform administrative, fiscal, staff support, and planning activities, including budget administration, equipment and inventory management, and recordkeeping.

You will coordinate meetings and events, support the Executive Director with schedules and travel, draft communications, and help prepare reports and statistics.

Qualifications

• Bachelor's degree is required.
• 5–6 years of experience directly related to duties.
• Experience coordinating activities and events including logistics, publicity, and communication.
• Experience managing multiple projects with varying deadlines.
• Experience working in higher education.
• Ability to gather data, compile information, and prepare reports.

Responsibilities

• Oversees and/or performs a range of administrative activities for the Office of Public Relations and University Events.
• Supports the Executive Director with schedules, travel arrangements, and communications; greets visitors and handles inquiries.
• Drafts and edits correspondence and documents; prepares reports and letters using Microsoft Office and event software.
• Organizes and facilitates meetings and events; takes notes and provides follow-up actions.
• Researches event information; compiles statistics and prepares executive summaries.
• Monitors financial administration including budgets, contracts, expenses, travel, and purchasing.
• Coordinates logistics for meetings and events (facility usage, catering, AV).
• Maintains organized files and databases; ensures confidentiality and retention of records.
• Assists with supervision of student interns as appropriate.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Multitasking

Data reporting

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Alabama-A's Office of Public Relations and University Events seeks an Administrative Assistant to perform administrative, fiscal, staff support, and planning activities, including budget administration, equipment and inventory management, and recordkeeping.

You will coordinate meetings and events, support the Executive Director with schedules and travel, draft communications, and help prepare reports and statistics.