Senior Administrative Secretary & Operations Lead

Alabama-A; Normal (AL); On-site; USD 36,000 - 52,000; Full time

Job summary

Alabama-A is seeking an administrative assistant to provide clerical support to a senior unit administrator. The role includes taking dictation, typing minutes, preparing reports, and organizing files with strict confidentiality.

You will supervise student assistants, schedule meetings, answer calls, and help improve office procedures while ensuring accurate records and timely correspondence.

Qualifications

• Associate’s degree or higher required.
• At least 3 years of administrative or clerical experience.
• Considerable knowledge of office management practices.

Responsibilities

• Report to unit head; may supervise student assistants.
• Organize and implement procedures for executing administrative tasks.
• Compile information and tabulate data for standard reports.
• Attach pertinent material to supervisor documents.
• Draft letters and reports for supervisor review.

Skills

Office management

Business English

Dictation & word processing

Clerical procedures

Education

Associate's degree or higher

Tools

Office equipment

Job description

Alabama-A is seeking an administrative assistant to provide clerical support to a senior unit administrator. The role includes taking dictation, typing minutes, preparing reports, and organizing files with strict confidentiality.

You will supervise student assistants, schedule meetings, answer calls, and help improve office procedures while ensuring accurate records and timely correspondence.