Administrative Assistant II - 530714

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama seeks an Administrative Assistant II to support the Chemical and Biological Engineering unit and Poly-SM Research Center. You will serve as an office liaison, handle calls and emails, maintain files, and enter data for supervisors and staff.

You will reconcile P-Card/Concur, monitor simple budgets, and draft communications, thriving in a fast-paced environment and coordinating visits for seminars and graduate program activities.

Qualifications

• High school diploma or GED or higher with experience in administrative tasks.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and data entry.
• Strong organizational, communication, and public relations skills.

Responsibilities

• Provide administrative support for unit operations and act as receptionist.
• Draft and send communications on supervisor/department staff behalf.
• Reconcile P-Card/Concur against departmental budget and monitor simple budgets.

Skills

Outlook

Word

PowerPoint

Excel

Communication

Data entry

Customer service

Education

High school diploma or GED

Associate’s degree or higher

Tools

Concur

Banner

BuyBAMA

Everest

Astra

CIM

CLSS

Slate

Job description

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:214221 - Chemical and Biological Eng

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:Performs administrative duties for the Department of Chemical and Biological Engineering and the Polymers and Soft Materials (Poly-SM) Research Center. Coordinates visits for seminar speakers, prospective faculty and students. Coordinates activities for the graduate program for the department of Chemical and Biological Engineering. Coordinates events for the Poly-SM Center.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:Knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel), with some advanced proficiency in Excel. Good organizational, communication, and public relations skills. Punctual and reliable. Excellent written and verbal communication and customer friendly service. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting. Ability to research and prepare comprehensive reports. Ability to work in a rapid pace with numerous interruptions and cope with stressful conditions. Demonstrated tact, versatility, and adaptability. Ability to demonstrate a high degree of self‑motivation and directional initiative.

Preferred Qualifications:Experience in University systems (Concur, Banner, BuyBAMA, Everest, Astra, CIM, CLSS, Slate, etc.). Knowledge of UA's financial, purchasing, and travel policies and procedures.

Background Investigation Statement:Prior to hiring, the final candidate(s) must successfully pass a pre‑employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.