Administrative Assistant II - 530698

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II to support the Admissions Office at the School of Law. The role provides administrative support, acts as receptionist, routes calls and emails, maintains files, and drafts communications on behalf of supervisors.

Duties include coordinating student visits, answering admissions questions, preparing and maintaining financial documents, assisting with budget monitoring and P-Card/Concur reconciliations, and supporting the

Qualifications

• High school diploma or GED with two years of administrative experience, or an associate degree or higher.
• Excellent written and verbal communication; ability to prioritize and manage multiple projects.
• Proficiency with Word, Excel, Teams, and other Microsoft Office programs; quick learner of new software.
• Ability to work independently or with colleagues; strong attention to detail and customer service orientation.

Responsibilities

• Provide administrative support to Admissions Office operations.
• Greet visitors, answer inquiries and coordinate visits.
• Maintain files and enter data; draft communications on supervisor's behalf.
• Process P-Card/Concur reimbursements and assist with budget monitoring.

Skills

Communication

Prioritization

MS Office

Customer service

Team collaboration

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:218101 - Dean's Office-School of Law

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:This Administrative Assistant II supports the Admissions Office at the School of Law. Duties for the position include, but are not limited to, greeting all visitors to the Admissions Office, participating in the recruitment of prospective students, answering admissions questions from prospective and admitted students, coordinating student visits and leading tours of the Law School, preparing and maintaining files and financial documents, and otherwise assisting the Admissions team on all admissions matters.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge:Ability to communicate effectively both verbally and in writing. Ability to prioritize and execute multiple projects simultaneously. Ability to work independently or collaboratively with professional colleagues depending on the project. Ability to exercise attention to detail with a high level of accuracy. Commitment to supporting all students and providing excellent customer service. Proficiency with Word, Excel, Teams, and other Microsoft Office programs. Ability to learn new software programs quickly.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.