Administrative Assistant II Onsite Front Desk Support

Volunteers of America Los Angeles; United States; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Volunteers of America Los Angeles is seeking an Admin Assistant II to provide general office support and act as receptionist. The role requires coordination of meetings, filing, and handling inquiries from staff and the public.

Responsibilities include maintaining records, assisting with training events, and ensuring secure, organized office operations on-site. A fingerprint clearance background check is required, with preferred bilingual English/Spanish abilities.

Qualifications

• Associates Degree in Business Administration, Management, or related field.
• OR Three years of related experience.
• Five years of office and clerical experience.

Responsibilities

• General office duties including filing and assisting other office staff when required.
• Prepares client and worker folders, record files and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain track and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel and other group activities when required.
• Receptionist duties: Answers telephone, emails, letters and replies to questions accordingly.
• Take and relay messages.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Participates in organizational functions and maintains informational and/or operational records.
• Establishes and maintains cooperative relationships with program staff, workers, families of clients, business agencies, office vendors and the public.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Communication skills

Education

Associates Degree in Business Administration/Management or related field

Three years of related experience

Tools

Access or Service Point software

Job description

Volunteers of America Los Angeles is seeking an Admin Assistant II to provide general office support and act as receptionist. The role requires coordination of meetings, filing, and handling inquiries from staff and the public.

Responsibilities include maintaining records, assisting with training events, and ensuring secure, organized office operations on-site. A fingerprint clearance background check is required, with preferred bilingual English/Spanish abilities.