Administrative Assistant II — On-Site Office & Scheduling

voalacs; Los Angeles (CA); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Volunteers of America Los Angeles is hiring an Administrative Assistant II to provide general office support and act as receptionist. You will establish cooperative relationships with staff, clients’ families, vendors, and the public, while managing records and coordinating events.

This role requires fingerprint clearance, background checks, and at least five years of office/clerical experience; bilingual skills and an Associate Degree are preferred.

Qualifications

• Fingerprint clearance and background check required.
• Associates degree or 3 years of related experience.
• Bilingual in English and Spanish preferred.

Responsibilities

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e-mails, letters, and replies to questions accordingly.

Skills

Bilingual English/Spanish

Fingerprint clearance

Education

Associates Degree in Business Administration/ related field

Or three years of related experience

Tools

Access or Service Point software

California driver's license

Job description

Volunteers of America Los Angeles is hiring an Administrative Assistant II to provide general office support and act as receptionist. You will establish cooperative relationships with staff, clients’ families, vendors, and the public, while managing records and coordinating events.

This role requires fingerprint clearance, background checks, and at least five years of office/clerical experience; bilingual skills and an Associate Degree are preferred.