Administrative Assistant II

ICONMA; West Olive (MI); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Excellent growth and advancement

Job summary

ICONMA is seeking an Administrative Assistant II for Olive Township, MI. This role trains you in higher-level administrative tasks while supporting daily clerical duties, data entry, reports, and scheduling.

You will handle Word, Excel, PowerPoint, and other Office programs as you gain proficiency. The position emphasizes accuracy, multi-tasking, and strong communication, with responsibilities including production reports, visitor assistance, calendar coordination, and inventory tracking.

Qualifications

• Proficient in Word, Excel, and PowerPoint; Visio and OneNote a plus.
• Experience with data entry, routine reports, and scheduling.
• Strong communication, organization, and multitasking abilities.

Responsibilities

• Assist with typing, filing, dictation, data entry, and routine reports.
• Maintain daily production reports and manage travel scheduling and space coordination.
• Support presentation development and use of MS Office tools; prioritize multiple tasks.

Skills

MS Word

MS Excel

PowerPoint

Visio

OneNote

Data entry

Calendar management

Verbal & written communication

Organizational skills

Multitasking

Education

Associate degree or equivalent experience

Tools

Electronic calendaring systems

Job description

Our client, a Energy Services company, is looking for a Administrative Assistant II for their Olive Township, MI location.

Responsibilities:

• The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.
• Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.
• Additionally, the Administrative Assistant is responsible for:; Maintaining daily production reports; Assisting visitors; Performing other miscellaneous office tasks; Travel scheduling / coordination and office space coordination; Makes calculations in an accurate manner; Become familiar with Company policies and procedures; Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus; Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel); Ability to perform standard to complex office tasks ; Experience tracking, maintaining and reporting on various inventories ; Ability to prioritize and handle multiple tasks ; Complex integration of conflicting calendar priorities ; Excellent verbal and written communication skills ; Excellent interpersonal and analytical skills; Excellent organizational skills ; Results Oriented ; 2+ years’ experience as Administrative Assistant; 2+ years’ experience in specialized/functional area/discipline ; Experience using electronic calendaring to schedule meetings for many attendees Associates degree or equivalent experience is preferred

Requirements:

• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks
• Experience tracking, maintaining and reporting on various inventories
• Ability to prioritize and handle multiple tasks
• Complex integration of conflicting calendar priorities
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results Oriented
• 2+ years’ experience as Administrative Assistant
• 2+ years’ experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees
• Associates degree or equivalent experience is preferred

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities