Administrative Assistant II

Talentify; Charlotte (NC); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Growth opportunities

Job summary

Talentify seeks an Administrative Assistant II to support executives and teams in Charlotte, NC on a hybrid schedule. The role emphasizes calendar management, travel coordination, expense processing, and office logistics within a fast-paced corporate environment.

The ideal candidate will have 3+ years of admin experience, strong organizational and communication skills, and proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint).

Qualifications

• 3+ years of administrative or office support experience.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint.
• Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools.

Responsibilities

• Provide administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics.
• Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Process expense reports and oversee office supply ordering.
• Maintain shared documents, trackers, and administrative processes.
• Proactively identify and resolve scheduling conflicts and operational issues.
• Arrange building and floor access for executives, employees, and visitors.

Skills

Microsoft Office

Outlook

Microsoft Teams

Excel

PowerPoint

Communication

Organization

Tools

Concur

MyFacility

visitor registration systems

ARM

GEPSmart

Job description

Our client, a Banking company, is looking for a Administrative Assistant II for their Charlotte, NC/Hybrid location.

Responsibilities:

• This role provides administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics.
• The successful candidate will be adaptable, resourceful, and committed to creating a seamless workplace experience.
• Serve as point of contact for scheduling, workspace coordination, and office-related needs.
• Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Process expense reports and oversee office supply ordering.
• Maintain shared documents, trackers, and administrative processes.
• Proactively identify and resolve scheduling conflicts and operational issues.
• Coordinate executive travel, including transportation, hotel, and dining reservations as needed.
• Arrange building and floor access for executives, employees, and visitors.

Requirements:

• 3+ years of administrative or office support experience, preferably in a corporate environment.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint.
• Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools.
• Ability to troubleshoot moderately complex issues and identify practical solutions.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work onsite and provide hands-on support as needed.
• Experience supporting senior leaders and/or multiple executives in an onsite environment.
• Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
• Demonstrated ability to work independently while collaborating effectively across teams.
• We are seeking a proactive, highly organized Administrative Assistant to provide onsite support and help ensure smooth day-to-day operations.
• The ideal candidate is detail-oriented, responsive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism, confidentiality, and discretion.
• Must Have
• Productivity Software
• Microsoft Office
• Technical
• Microsoft Excel
• Microsoft Outlook

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities