Administrative Assistant II

Talentify; Florham Park (NJ); Hybrid; USD 40,000 - 50,000; Full time

Job summary

Talentify is seeking an administrative professional to support executives and teams in a hybrid role in Florham Park, NJ. You will manage calendars, coordinate domestic and international travel, process expense reports, and assist with onboarding and general office operations.

The ideal candidate has 1+ year admin experience, strong MS Office (Outlook, SharePoint), and a friendly, proactive attitude. This role emphasizes collaboration, reliability, and compliance with corporate policies.

Qualifications

• High School diploma or equivalent.
• 1+ years experience in an administrative role.
• Proficiency in Microsoft Office Suite and Outlook.
• Familiarity with SharePoint and business processes.

Responsibilities

• Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Skills

Calendar management

Travel arrangements

Meeting support

Interpersonal skills

Microsoft Office

SharePoint

Education

High School Diploma or equivalent

Some college preferred

1+ years admin experience

Tools

Microsoft Office Suite

Outlook

SharePoint

Corporate Travel website

Job description

This is a hybrid position. Needs to be onsite Tues/Wed/Thurs. Remote Mon and Fri.

Must Haves

• 2-3 years’ experience
• Calendar management
• Expense, travel arrangements and meeting support
• Engaging and outgoing personality

Job Responsibilities

• Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Educational requirements

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction and supervision.
• Builds strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Requires proficiency in two to three vendor software programs. Provides support to one or two department managers and their staffs. Duties may include: word processing, editing existing documents, keying information into existing templates, database upkeep. Previous clerical experience is necessary. Moderate to minimal supervision is provided.