Administrative Assistant II

Consumers Energy; Alma (MI); On-site; USD 21,000 - 27,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Consumers Energy in Alma, MI is seeking an entry-level Administrative Assistant II for an onsite, contract role through Magnit. You will handle data entry, scheduling, and routine office tasks while learning higher-level administrative duties.

The position requires strong Microsoft Office skills (Word, Excel, Outlook) and a detail-oriented, organized approach with excellent communication. Associates degree or equivalent is preferred.

Qualifications

• 0-1 years work experience; entry level position.
• Proficiency in Microsoft Office suite required; Visio/OneNote a plus.
• Associates degree or equivalent preferred.

Responsibilities

• Typing, filing, data entry, and dictation tasks.
• Maintain daily production reports and assist visitors.
• Coordinate travel schedules and office space; manage calendars.
• Prepare reports, forms, and presentations using MS Office tools.
• Prioritize multiple tasks with strong organization and communication.

Skills

MS Word

MS Excel

MS Access

Outlook

Visio

OneNote

Education

Associate degree or equivalent

Tools

SAP Front/Back Office

Plotter operation

Scanner operation

Job description

This is a contract role through Magnit for Consumers Energy in Alma, MI. This position is onsite, and open to candidates sitting in Alma, Jackson, or Lansing, MI.

Responsibilities:

The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.

Tasks may include:

• typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.
• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasks
• Travel scheduling / coordination and office space coordination
• Makes calculations in an accurate manner

• Be familiar with Company policies and procedures
• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required
• Visio and OneNote experience is a plus
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks
• Experience tracking, maintaining and reporting on various inventories
• Ability to prioritize and handle multiple tasks
• Complex integration of conflicting calendar priorities ; Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills; Excellent organizational skills
• Results Oriented
• 2+ years’ experience as Administrative Assistant
• 2+ years’ experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees
• Associates degree or equivalent experience is preferred

Skills Required:
Microsoft Word
Excel
Access
Outlook email system
Detail oriented
Highly motivated
Well-organized
Team oriented
Attitude and aptitude to learn new skills and perform new responsibilities
Skills Preferred:
SAP Front/Back Office
Plotter operation
Scanner operation

Experience Required: 0 to 1 year's work experience, this is an entry level position.
Experience Preferred:
-Some work experience in an administrative or clerical role
-Experience with SAP would be an asset
-Strong customer service background

ThepayrangethatMagnitreasonablyexpectstopayforthispositionis:$15 - $19.91/hr

Benefits:Medical,Dental,Vision,401K(providedminimumeligibilityhoursaremet)

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.