Administrative Assistant II

sentara; Hampton (VA); On-site; USD 75,647,000 - 112,295,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with Employer Match

Paid Time Off and Sick Leave

Paid Parental & Family Caregiver Leave

Emergency Backup Care

Long-Term/Short-Term Disability and L?

Job summary

Sentara CarePlex Hospital in Hampton, VA seeks a Full-time Administrative Assistant II for the day shift to support executive-level staff and department operations. The role involves managing calendars, correspondence, and meeting logistics, with a focus on accuracy and confidentiality.

The successful candidate will have 4–6 months of basic office experience (2+ preferred), strong MS Office skills, and familiarity with EPIC and clinical operations.

Qualifications

• High School Grad or Equivalent (Required)
• Associate or Bachelor's Degree (Preferred)
• 4-6 Months Basic experience of simple office / operational systems (Required) 2 years experience (Preferred)
• Strong Microsoft Office Skills with Word, Excel, PowerPoint, Outlook (Preferred)
• Previous Administrative Assistant or Secretary experience preferred to support Vice President and Senior Directors (Preferred)
• Excellent Organization Skills (Preferred)
• EPIC Experience (Preferred)
• Familiar with Clinical Operations (Preferred)

Responsibilities

• Answering the telephone and assisting callers or those making varied inquiries.
• Performing varied administrative tasks to optimize time and performance of a manager or department.
• Manage diaries, organize meetings and appointments, and prepare documents or reports.
• Handle confidential information and control access to the manager or department.
• Provide first point of contact for internal and external stakeholders.

Skills

Microsoft Office

Office Administration

Executive support

Calendar management

Education

High School diploma or equivalent

Associate or Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

EPIC

Job description

City/State

Hampton, VA

Work Shift

First (Days)

Overview

Sentara Careplex Hospital Administration is hiring a Full-time, Day Shift Administrative Assistant II.

Hours/Shift

Full-time, day shift working from 7:00am to 3:30pm but may need flexibility in hours for coverage.

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information.

Minimum 1 VP + at least 2 more supported from list below

Division VPs
Sr. Directors/Directors or combination

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform. This role will answer the telephone and assist callers or those making varied inquiries.

Job Qualifications

• High School Grad or Equivalent (Required)
• Associate or Bachelor's Degree (Preferred)
• 4-6 Months Basic experience of simple office / operational systems (Required) 2 years experience (Preferred)
• Strong Microsoft Office Skills with Word, Excel, PowerPoint, Outlook (Preferred)
• Previous Administrative Assistant or Secretary experience preferred to support Vice President and Senior Directors (Preferred)
• Excellent Organization Skills (Preferred)
• EPIC Experience (Preferred)
• Familiar with Clinical Operations (Preferred)

Keywords: Administrative Assistant, Executive Secretary, Secretary

Compensation

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay range for full-time employment is $26.40 - $39.19 hourly.

Additional compensation may be available for this role, such as shift differentials, standby/on-call pay, overtime, shift premiums, extra-shift incentives, or bonus opportunities. Compensation within the range may vary based on qualifications, experience, location, market conditions, and business needs.

Benefits: Caring For Your Family and Your Career

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance - $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down - $10,000
• Pet Insurance
• Legal Resources Plan
• Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

About Sentara CarePlex Hospital

Sentara CarePlex Hospit a l , located in Hampton, VA, is a 224-bed technologically advanced, acute care facility, and Certified Primary Stroke Center. Other features include specialized services in heart and vascular, urologic care, along with advanced diagnostic and surgical capabilities, a hospitalist program, and one of the state's busiest emergency departments. We improve health every day, come be a part of the community.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.