Administrative Assistant II - Executive Support (Hospital)

sentara; Hampton (VA); On-site; USD 75,647,000 - 112,295,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with Employer Match

Paid Time Off and Sick Leave

Paid Parental & Family Caregiver Leave

Emergency Backup Care

Long-Term/Short-Term Disability and L?

Job summary

Sentara CarePlex Hospital in Hampton, VA seeks a Full-time Administrative Assistant II for the day shift to support executive-level staff and department operations. The role involves managing calendars, correspondence, and meeting logistics, with a focus on accuracy and confidentiality.

The successful candidate will have 4–6 months of basic office experience (2+ preferred), strong MS Office skills, and familiarity with EPIC and clinical operations.

Qualifications

• High School Grad or Equivalent (Required)
• Associate or Bachelor's Degree (Preferred)
• 4-6 Months Basic experience of simple office / operational systems (Required) 2 years experience (Preferred)
• Strong Microsoft Office Skills with Word, Excel, PowerPoint, Outlook (Preferred)
• Previous Administrative Assistant or Secretary experience preferred to support Vice President and Senior Directors (Preferred)
• Excellent Organization Skills (Preferred)
• EPIC Experience (Preferred)
• Familiar with Clinical Operations (Preferred)

Responsibilities

• Answering the telephone and assisting callers or those making varied inquiries.
• Performing varied administrative tasks to optimize time and performance of a manager or department.
• Manage diaries, organize meetings and appointments, and prepare documents or reports.
• Handle confidential information and control access to the manager or department.
• Provide first point of contact for internal and external stakeholders.

Skills

Microsoft Office

Office Administration

Executive support

Calendar management

Education

High School diploma or equivalent

Associate or Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

EPIC

Job description

Sentara CarePlex Hospital in Hampton, VA seeks a Full-time Administrative Assistant II for the day shift to support executive-level staff and department operations. The role involves managing calendars, correspondence, and meeting logistics, with a focus on accuracy and confidentiality.

The successful candidate will have 4–6 months of basic office experience (2+ preferred), strong MS Office skills, and familiarity with EPIC and clinical operations.