Administrative Assistant I: School Office & Projects

Providence High School; Charlotte (NC); On-site; USD 35,000 - 45,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical office support for an assigned administrator. The role involves handling day-to-day tasks, preparing documents, and maintaining records with confidentiality and professionalism.

The position requires a high school diploma and may include 10 or 12 month contracts, with full-time status based on district needs. Immediate starting date and a formal posting reflect the district’s standards.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office experience preferred.
• Knowledge of county and school board policies and procedures is beneficial.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Assist assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls with confidentiality and professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.

Skills

Public schools knowledge

Records maintenance

Communication skills

Budget monitoring

Professionalism under pressure

Education

High School diploma or equivalent

Clerical/administrative experience preferred

Equivalent education/experience

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical office support for an assigned administrator. The role involves handling day-to-day tasks, preparing documents, and maintaining records with confidentiality and professionalism.

The position requires a high school diploma and may include 10 or 12 month contracts, with full-time status based on district needs. Immediate starting date and a formal posting reflect the district’s standards.