Administrative Assistant I: School Office Support

Esd113; Charlotte (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks an Administrative Assistant I to provide clerical office support to the assigned administrator, handling day-to-day operations and ensuring adherence to district policies.

Responsibilities include calendar management, meeting coordination, preparing reports and memos, responding to inquiries, and maintaining records and supplies across school or department settings. A high school diploma and clerical experience preferred.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required

Skills

Public schools knowledge

Records maintenance

Policy knowledge

Accounts payable knowledge

Accounting basics

Stress management

Professional demeanor

Tools/software literacy

Effective communication

Budget monitoring

Problem solving

Confidentiality

Independent work

Team collaboration

Education

High School diploma or equivalent

Clerical or administrative office support experience preferred

Equivalent combination of education and experience

Tools

None

Job description

Charlotte-Mecklenburg Schools seeks an Administrative Assistant I to provide clerical office support to the assigned administrator, handling day-to-day operations and ensuring adherence to district policies.

Responsibilities include calendar management, meeting coordination, preparing reports and memos, responding to inquiries, and maintaining records and supplies across school or department settings. A high school diploma and clerical experience preferred.