School Administrative Assistant – Calendar & Coordination

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 35,000 - 45,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. Under close supervision, you will perform a wide variety of office duties and help implement Board of Education policies.

Pay Grade NC 08; 10 or 12 month options. The role involves coordinating programs, maintaining calendars, preparing reports, and handling inquiries with professionalism and discretion.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures
• Serve as an assistant to assigned administrator or department/school
• Coordinate special programs/projects in support of department/school activities
• Maintain calendars and schedule meetings between internal and external stakeholders
• Prepare agendas, reports, correspondence, and memorandums
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
• Support stakeholders in person, via phone, and email
• Open, sort, and distribute incoming mail
• Assist in monitoring expenditures; prepare documentation as requested
• Maintain inventory of office supplies, technology and furniture
• Maintain and update records, files, and forms in all formats
• Complete local, state, or federal surveys and report accurately and promptly
• Participate in professional development workshops
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Skills

Public schools knowledge

Records maintenance

Accounts payable knowledge

Budget monitoring

Communication skills

Deadline-driven work

Professional demeanor

Problem solving

Confidentiality

Independent initiative

Education

High School diploma or equivalent

Equivalent combination of education and experience

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. Under close supervision, you will perform a wide variety of office duties and help implement Board of Education policies.

Pay Grade NC 08; 10 or 12 month options. The role involves coordinating programs, maintaining calendars, preparing reports, and handling inquiries with professionalism and discretion.