School Administrative Assistant I — Scheduling & Records

Harding University High School; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to the assigned administrator, handling day-to-day office tasks and ensuring smooth operations across departments. The role requires strong organizational skills, ability to manage calendars, prepare documents, and maintain records, while upholding confidentiality and professional communication.

A high school diploma or equivalent is required, and clerical experience is preferred.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required.

Skills

Public schools knowledge

Clerical skills

Communication skills

Budget monitoring

Problem solving

Education

High School diploma or equivalent

Clerical or administrative experience preferred

Equivalent combination of education and experience

Job description

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support to the assigned administrator, handling day-to-day office tasks and ensuring smooth operations across departments. The role requires strong organizational skills, ability to manage calendars, prepare documents, and maintain records, while upholding confidentiality and professional communication.

A high school diploma or equivalent is required, and clerical experience is preferred.