School Administrative Assistant I - 10/12 Month Full-Time

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Charlotte-Mecklenburg Schools seeks an Administrative Assistant I to support assigned administrator with clerical work, calendar management, and office operations. The role emphasizes adherence to policies and confidentiality, performing day-to-day tasks.

Under supervision, you will assist with meetings, prepare agendas, handle correspondence, monitor expenditures, and maintain records and supplies. Requires high school diploma and prior clerical experience.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.
• Complete local, state, or federal surveys and report accurately and promptly.
• Participate in professional development workshops.
• Create an inclusive environment with positive communication/public relations.
• Perform related work as assigned or required.

Skills

Public schools knowledge

Records maintenance

Policies and procedures

Budget monitoring

Communication skills

Professionalism under stress

Initiative

Education

High school diploma

Clerical experience preferred

Education/experience equivalence

Tools

Office software

Job description

Charlotte-Mecklenburg Schools seeks an Administrative Assistant I to support assigned administrator with clerical work, calendar management, and office operations. The role emphasizes adherence to policies and confidentiality, performing day-to-day tasks.

Under supervision, you will assist with meetings, prepare agendas, handle correspondence, monitor expenditures, and maintain records and supplies. Requires high school diploma and prior clerical experience.