Administrative Assistant I: School Admin & Scheduling Pro

Northridge Middle; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

The Administrative Assistant I, under close supervision, provides clerical office support for the assigned administrator within Charlotte-Mecklenburg Schools. This role performs a wide range of routine tasks to keep the office running smoothly and accurately.

Starting immediately, the position requires strong organization, discretion, and the ability to manage calendars, prepare documents, answer inquiries, and coordinate communications with staff and the public.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office experience preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures.
• Serve as an assistant to assigned administrator or department/school.
• Coordinate special programs/projects in support of department/school activities.
• Maintain calendars and schedule meetings between internal and external stakeholders.
• Prepare agendas, reports, correspondence, and memorandums.
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism.
• Support stakeholders in person, via phone, and email.
• Open, sort, and distribute incoming mail.
• Assist in monitoring expenditures; prepare documentation as requested.
• Maintain inventory of office supplies, technology and furniture.
• Maintain and update records, files, and forms in all formats.

Skills

Calendar management

Communication

Clerical tasks

Discretion & confidentiality

Multitasking

Education

High School diploma or equivalent

Clerical or administrative office experience

Equivalent combination of education and experience

Job description

The Administrative Assistant I, under close supervision, provides clerical office support for the assigned administrator within Charlotte-Mecklenburg Schools. This role performs a wide range of routine tasks to keep the office running smoothly and accurately.

Starting immediately, the position requires strong organization, discretion, and the ability to manage calendars, prepare documents, answer inquiries, and coordinate communications with staff and the public.