Administrative Assistant I – School District Office Support

Garinger High School; Charlotte (NC); On-site; USD 32,000 - 44,000; Full time

Job summary

Charlotte-Mecklenburg Schools in Charlotte, NC is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. Under supervision, you will handle day-to-day office tasks, calendar management, and communications with internal and external stakeholders.

Responsibilities include preparing agendas and reports, routing inquiries, monitoring expenditures, maintaining records and inventory, and ensuring compliance with board policies.

Qualifications

• High School diploma or equivalent required.
• Clerical or administrative office support experience preferred.
• Equivalent combination of education and experience.

Responsibilities

• Adhere to all state, federal, and local laws, policies, and procedures
• Serve as an assistant to assigned administrator or department/school
• Coordinate special programs/projects in support of department/school activities
• Maintain calendars and schedule meetings between internal and external stakeholders
• Prepare agendas, reports, correspondence, and memorandums
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
• Support stakeholders in person, via phone, and email
• Open, sort, and distribute incoming mail
• Assist in monitoring expenditures; prepare documentation as requested
• Maintain inventory of office supplies, technology and furniture
• Maintain and update records, files, and forms in all formats
• Complete local, state, or federal surveys and report accurately and promptly
• Participate in professional development workshops
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Skills

Communication skills

Confidentiality

Professionalism

Time management

Teamwork

Education

High School diploma or equivalent

Clerical/administrative experience

Equivalent education/experience

Job description

Charlotte-Mecklenburg Schools in Charlotte, NC is seeking an Administrative Assistant I to provide clerical support to an assigned administrator. Under supervision, you will handle day-to-day office tasks, calendar management, and communications with internal and external stakeholders.

Responsibilities include preparing agendas and reports, routing inquiries, monitoring expenditures, maintaining records and inventory, and ensuring compliance with board policies.