Administrative Assistant — Front Desk & Scheduling Pro

Yardi; Santa Ana (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi is seeking an Administrative Assistant to keep the Santa Ana office running smoothly. You will greet visitors, answer calls, and manage correspondence, files and data entry. You’ll schedule meetings and coordinate conference rooms, catering, and events as needed.

The role requires a high school diploma, weekday availability, and strong Microsoft Word/Outlook/data-entry skills. You will work independently or with the team, upholding a professional image in a fast-paced workspace.

Qualifications

• High School diploma or GED required.
• Availability Monday–Friday with flexibility as needed.
• Prior administrative experience preferred.
• Proficient in Microsoft Word, Outlook and data entry.
• Strong verbal, listening and written communications skills.
• Excellent organizational skills and ability to prioritize tasks.
• Attention to detail and commitment to quality work.
• Ability to work independently or as part of a team.
• Professional appearance and manner.
• Ability to handle diverse people and interruptions in a busy office.

Responsibilities

• Greet visitors at the front desk and direct callers with courtesy.
• Provide administrative support including editing correspondence, filing and data entry.
• Schedule meetings and manage conference room reservations with proper setup.
• Support special projects and events as needed to help the team.

Skills

Administrative experience

Communication skills

Organization

Attention to detail

Teamwork

Professionalism

Multitasking

Independence

Interpersonal skills

Phone etiquette

Multi-line phone systems

Education

High School diploma or GED

Tools

Microsoft Word

Outlook

Data entry

Job description

Yardi is seeking an Administrative Assistant to keep the Santa Ana office running smoothly. You will greet visitors, answer calls, and manage correspondence, files and data entry. You’ll schedule meetings and coordinate conference rooms, catering, and events as needed.

The role requires a high school diploma, weekday availability, and strong Microsoft Word/Outlook/data-entry skills. You will work independently or with the team, upholding a professional image in a fast-paced workspace.