Administrative Assistant

CareerArc; Santa Ana (CA); On-site; USD 3,310,000 - 3,720,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi Systems in Santa Ana, CA is seeking an Administrative Assistant to keep the office running smoothly. You will greet visitors, schedule meetings, maintain files, and perform data entry for efficient operations.

The role requires a high school diploma or GED, availability Monday–Friday, and proficiency in Word/Outlook. Strong communication, organization, and the ability to work independently or with a team are essential.

Qualifications

• High School diploma or GED.
• Must be available Monday through Friday, with flexibility when needed.
• Prior experience working in an administrative capacity.
• Computer literacy; proficiency in Microsoft Word, Outlook and data entry.
• Well-developed verbal, listening, and written communications skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Good attention to detail and desire for quality work.
• Ability to work independently or as a team player.
• Ability to maintain a professional appearance and manner.
• Ability to contend with a wide variety of people on various issues.
• Ability to work in a busy office with constant interruptions.

Responsibilities

• Manage front reception desk: greet visitors, answer and direct calls, assist staff and guests.
• Provide administrative support: editing correspondence, maintaining files, data entry.
• Schedule meetings, conference room reservations, and coordinate spaces.
• Assist with special projects and events as needed to support team goals.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Data entry

Job description

Administrative Assistant Job Listing at Yardi Systems in Santa Ana, CA (Job ID RES26327049)

Industries: Technology, Software, IT, Electronics

Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential – from welcoming visitors with a smile to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and maintaining files, heavy calendar and meeting scheduling, coordinating catering and conference room meeting needs, comprehensive area management, and data entry. You may also be tasked to assist with special projects and events.

What You'll Do:

• Manage the front reception desk by greeting visitors, answering and directing incoming calls, and providing courteous assistance to staff and guests.
• Provide administrative and clerical support, including preparing and editing correspondence, maintaining files, and performing data entry tasks.
• Coordinate and schedule meetings, appointments, and conference room reservations; ensure meeting spaces are properly equipped and organized.
• Assist with special projects, events, and other duties as assigned to support team and organizational goals.

Who You Are:

• High School diploma or GED
• Must be available Monday through Friday, with flexibility when needed
• Prior experience working in an administrative capacity
• Computer literacy; proficiency in Microsoft Word, Outlook and data entry
• Well-developed verbal, listening, and written communications skills
• Strong organizational skills and ability to prioritize multiple tasks
• Good attention to detail and desire for quality work
• Ability to work independently or as a team player
• Ability to maintain a professional appearance and manner
• Ability to contend with a wide variety of people on various issues
• Ability to work in a busy office with constant interruptions

Ideal to Have:

• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We've created a team of over 10,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

Yardi is more than just a software company – we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally, demonstrating our commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious 'Best Place to Work', fosters support, collaboration, and growth.

• 100% paid employee medical premiums
• company profit-sharing plan
• flexible work arrangements

$24.03/hr - $27.00/hr