Administrative Assistant

RXinsider LTD.; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical premiums

Profit sharing

Flexible schedule

Job summary

Yardi seeks an Administrative Assistant to keep the office running smoothly, from greeting visitors to coordinating meetings and handling clerical duties. You will edit correspondence, manage files, and maintain calendars while supporting special projects and events.

The ideal candidate has a Bachelor’s degree or equivalent, proven administrative experience, and strong MS Word/Outlook skills. This is an on-site role with a focus on organization and professional communication.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Proven administrative experience in office settings.
• Proficiency with MS Word, Outlook and data entry.

Responsibilities

• Greet visitors at front reception and answer/direct calls.
• Prepare and edit correspondence; maintain files and data entry tasks.
• Schedule meetings, appointments and conference room reservations; ensure spaces are equipped.
• Support special projects and events as needed.

Skills

Organizational skills

Verbal communication

Written communication

Independence and teamwork

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Data entry

Job description

About the Role:

Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential – from welcoming visitors with a smile to setting up meetings, you’re the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and maintaining files, heavy calendar and meeting scheduling, coordinating catering and conference room meeting needs, comprehensive area management, and data entry. You may also be tasked to assist with special projects and events.

What You’ll Do:

Manage the front reception desk by greeting visitors, answering and directing incoming calls, and providing courteous assistance to staff and guests.

Provide administrative and clerical support, including preparing and editing correspondence, maintaining files, and performing data entry tasks.

Coordinate and schedule meetings, appointments, and conference room reservations; ensure meeting spaces are properly equipped and organized.

Assist with special projects, events, and other duties as assigned to support team and organizational goals.

Who You Are:

• Bachelor's degree or equivalent combination of education and experience
• Prior experience working in an administrative capacity
• Availability to work Monday through Friday with flexibility when needed
• Computer literacy and proficiency in Microsoft Word, Outlook, and data entry
• Well-developed verbal, listening, and written communication skills
• Strong organizational skills and ability to prioritize multiple tasks
• Good attention to detail and commitment to quality work
• Ability to work independently and collaboratively as part of a team
• Ability to maintain a professional appearance and demeanor
• Ability to interact effectively with a wide variety of people on various issues
• Ability to work in a busy office environment with constant interruptions

Ideal to Have:

• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We’ve created a team of over 10,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

Yardi is more than just a software company – we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally, demonstrating our commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

#YardiCareers #TeamYardi #hiring

$24.03/hr - $27.00/hr

EOE/Race/Gender/Disability/Vets

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