Administrative Assistant

Yardi; Santa Ana (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi is seeking an Administrative Assistant to keep the Santa Ana office running smoothly. You will greet visitors, answer calls, and manage correspondence, files and data entry. You’ll schedule meetings and coordinate conference rooms, catering, and events as needed.

The role requires a high school diploma, weekday availability, and strong Microsoft Word/Outlook/data-entry skills. You will work independently or with the team, upholding a professional image in a fast-paced workspace.

Qualifications

• High School diploma or GED required.
• Availability Monday–Friday with flexibility as needed.
• Prior administrative experience preferred.
• Proficient in Microsoft Word, Outlook and data entry.
• Strong verbal, listening and written communications skills.
• Excellent organizational skills and ability to prioritize tasks.
• Attention to detail and commitment to quality work.
• Ability to work independently or as part of a team.
• Professional appearance and manner.
• Ability to handle diverse people and interruptions in a busy office.

Responsibilities

• Greet visitors at the front desk and direct callers with courtesy.
• Provide administrative support including editing correspondence, filing and data entry.
• Schedule meetings and manage conference room reservations with proper setup.
• Support special projects and events as needed to help the team.

Skills

Administrative experience

Communication skills

Organization

Attention to detail

Teamwork

Professionalism

Multitasking

Independence

Interpersonal skills

Phone etiquette

Multi-line phone systems

Education

High School diploma or GED

Tools

Microsoft Word

Outlook

Data entry

Job description

About the Role:

Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential – from welcoming visitors with a smile to setting up meetings,you’rethe one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence,generatingandmaintainingfiles, heavy calendar and meeting scheduling, coordinating catering and conference room meeting needs, comprehensive area management, and data entry. You may also be taskedto assistwith special projects and events.

What You’ll Do:

• Manage the front reception desk by greeting visitors, answering and directing incoming calls, and providing courteous assistance to staff and guests.


• Provide administrative and clerical support, including preparing and editing correspondence, maintaining files, and performing data entry tasks.


• Coordinate and schedule meetings, appointments, and conference room reservations; ensure meeting spaces are properly equipped and organized.


• Assist with special projects, events, and other duties as assigned to support team and organizational goals.

Who You Are:

• High School diploma or GED


• Must be available Monday through Friday, with flexibility when needed


• Prior experience working in an administrative capacity


• Computer literacy; proficiency in Microsoft Word, Outlook and data entry


• Well-developed verbal, listening, and written communications skills


• Strong organizational skills and ability to prioritize multiple tasks


• Good attention to detail and desire for quality work


• Ability to work independently or as a team player


• Ability to maintain a professional appearance and manner


• Ability to contend with a wide variety of people on various issues


• Ability to work in a busy office with constant interruptions

Ideal to Have:

• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation.We’vecreated a team of over10,000 employeesin over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

Yardi is more than just a software company – we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally,demonstratingour commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious \"Best Place to Work\", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

#YardiCareers #TeamYardi #hiring

$24.03/hr - $27.00/hr

EOE/Race/Gender/Disability/Vets