Administrative Assistant — Flexible Scheduling & Front Desk

CareerArc; Santa Ana (CA); On-site; USD 3,310,000 - 3,720,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi Systems in Santa Ana, CA is seeking an Administrative Assistant to keep the office running smoothly. You will greet visitors, schedule meetings, maintain files, and perform data entry for efficient operations.

The role requires a high school diploma or GED, availability Monday–Friday, and proficiency in Word/Outlook. Strong communication, organization, and the ability to work independently or with a team are essential.

Qualifications

• High School diploma or GED.
• Must be available Monday through Friday, with flexibility when needed.
• Prior experience working in an administrative capacity.
• Computer literacy; proficiency in Microsoft Word, Outlook and data entry.
• Well-developed verbal, listening, and written communications skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Good attention to detail and desire for quality work.
• Ability to work independently or as a team player.
• Ability to maintain a professional appearance and manner.
• Ability to contend with a wide variety of people on various issues.
• Ability to work in a busy office with constant interruptions.

Responsibilities

• Manage front reception desk: greet visitors, answer and direct calls, assist staff and guests.
• Provide administrative support: editing correspondence, maintaining files, data entry.
• Schedule meetings, conference room reservations, and coordinate spaces.
• Assist with special projects and events as needed to support team goals.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Data entry

Job description

Yardi Systems in Santa Ana, CA is seeking an Administrative Assistant to keep the office running smoothly. You will greet visitors, schedule meetings, maintain files, and perform data entry for efficient operations.

The role requires a high school diploma or GED, availability Monday–Friday, and proficiency in Word/Outlook. Strong communication, organization, and the ability to work independently or with a team are essential.