Administrative Assistant: Front Desk & Finance Ops

BELFOR Property Restoration; Knoxville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

BELFOR Property Restoration in Knoxville, TN is seeking an administrative professional to support a field office. The role handles incoming mail and phone calls, directing them to the appropriate party, while supporting Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Key duties include creating new jobs in JD Edwards, maintaining vendor lists in JD Edwards and BCS, and keeping an organized file system for estimator and general manager review.

Qualifications

• Experience handling front desk duties (phone, mail, visitors)
• Strong customer service orientation and ability to follow processes
• Ability to work under time constraints and meet deadlines
• Attention to detail and safeguarding information and property

Responsibilities

• Maintain organized workspace and communications per BELFOR standards
• Create new jobs in JD Edwards as required
• Organize up-to-date job file for Estimator/GM review
• Maintain vendor lists in JD Edwards and BCS
• Ensure vendor compliance
• Monthly reconciliation of AP statements
• Manage customer files—digital and physical
• Attend BELFOR safety trainings as required

Skills

Front desk management

Customer service

Time management

Attention to detail

Tools

JD Edwards

BCS

Job description

BELFOR Property Restoration in Knoxville, TN is seeking an administrative professional to support a field office. The role handles incoming mail and phone calls, directing them to the appropriate party, while supporting Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Key duties include creating new jobs in JD Edwards, maintaining vendor lists in JD Edwards and BCS, and keeping an organized file system for estimator and general manager review.