Administrative Assistant – Finance & Operations

BELFOR Property Restoration; Boynton Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Qualifications

• Experience handling front desk calls, visitors, and mail distribution.
• Knowledge of AP/AR processes and related documentation.
• Familiarity with payroll review procedures as required.
• Strong customer service skills and professional communication.
• Ability to work under time constraints and ensure accuracy.

Responsibilities

• Maintain an organized workspace reflecting BELFOR Practices, Processes and Standards.
• Create new jobs in JD Edwards promptly as needed.
• Keep up-to-date job files for estimator/general manager review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure vendor compliance with requirements.
• Monthly reconciliation of AP statements.
• Maintain customer files in digital and physical formats.
• Attend BELFOR operations and safety trainings as required.

Skills

Front desk management

Accounts payable

Accounts receivable

Customer service

Time management

Job description