Field Office Admin & Finance Specialist

Ductz Intl.; Knoxville (TN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR and BELFOR Franchise Group are seeking an Administrative Assistant for a field-office environment in Knoxville, TN. The role includes handling mail and calls, processing AP/AR, reviewing payroll, and creating new job records in JD Edwards.

You will maintain organized job files and ensure vendor compliance while supporting Estimator/General Manager review. The ideal candidate will have strong customer service, time-management, and attention to detail within a fast-paced office setting.

Qualifications

• Experience in accounts payable and accounts receivable workflows.
• Proficient with JD Edwards and related office software.
• Strong organizational skills and accuracy in data entry.
• Ability to handle multiple tasks with tight deadlines.

Responsibilities

• Handle incoming mail and phone calls, routing to the appropriate party.
• Perform AP/AR tasks and payroll review as required.
• Create new job records in JD Edwards and maintain job files.
• Maintain vendor lists and ensure compliance with vendor requirements.
• Reconcile AP statements monthly and manage customer files.

Skills

Customer service

Time management

Attention to detail

Front desk operations

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group are seeking an Administrative Assistant for a field-office environment in Knoxville, TN. The role includes handling mail and calls, processing AP/AR, reviewing payroll, and creating new job records in JD Edwards.

You will maintain organized job files and ensure vendor compliance while supporting Estimator/General Manager review. The ideal candidate will have strong customer service, time-management, and attention to detail within a fast-paced office setting.