Administrative Assistant & Front Desk Coordinator (Events)

Planet Group (United States); New York (NY); In loco; USD 31.000 - 44.000; Tempo pieno

Descrizione del lavoro

Planet Group (United States) in Midtown NY is seeking an Administrative Assistant / Receptionist to serve as the first point of contact for faculty, staff, students, and visitors. You will manage the reception area and provide essential administrative support to roughly 70 faculty and staff in a fast-paced academic setting.

The ideal candidate balances organization with a proactive, service-oriented mindset and may assist with special events, conferences, vendor coordination, and departmental

Competenze

• 2+ years of administrative, receptionist, or office support experience.
• Strong verbal and written communication skills.
• Professional, polished demeanor with excellent interpersonal skills.
• Ability to interact effectively with faculty, staff, students, vendors, and visitors.

Mansioni

• Serve as the primary receptionist, greeting visitors and directing inquiries.
• Manage the front desk and maintain a welcoming, organized reception area.
• Provide administrative support to approximately 70 faculty and staff members.
• Answer and route phone calls, emails, and visitor inquiries.
• Coordinate catering orders and logistics for meetings, events, and departmental functions.
• Work with external vendors regarding deliveries, services, and event-related needs.
• Assist the Events Manager with planning and executing conferences, meetings, and special events.
• Schedule appointments, meetings, and conference room reservations as needed.
• Support general office operations, handle sensitive information with discretion.

Conoscenze

Communication

Organization

Professional demeanor

Customer service

Multitasking

Formazione

Bachelor's degree

Strumenti

MS Office

Descrizione del lavoro

Planet Group (United States) in Midtown NY is seeking an Administrative Assistant / Receptionist to serve as the first point of contact for faculty, staff, students, and visitors. You will manage the reception area and provide essential administrative support to roughly 70 faculty and staff in a fast-paced academic setting.

The ideal candidate balances organization with a proactive, service-oriented mindset and may assist with special events, conferences, vendor coordination, and departmental