Office Operations & Facilities Coordinator

New York Genome Center, Inc.; Village of Hempstead (NY); Hybride; USD 50 000 - 64 000; Plein temps

Résumé du poste

New York Genome Center is seeking a capable Office/Facilities Assistant to manage front-desk reception and provide administrative and operational support across multiple teams. The role reports to the Office Manager, Facilities, and requires handling multiple priorities in a collaborative environment.

Key duties include welcoming visitors, managing mail and deliveries, supporting events, coordinating office moves, and maintaining records.

Qualifications

• Bachelor’s degree or undergraduate equivalent is required.
• Proficiency with MS Office and GSuite is required.
• Excellent verbal and written communication and organizational skills.

Responsabilités

• Reception: answer, screen, transfer calls and greet visitors.
• Enter visitors in building security system and manage mail flow.
• Coordinate mail and express shipments (FedEx, UPS, etc.).
• Provide admin support to Facilities team and assist with events and setups.
• Support office moves, IT/HR coordination, and filing, records, and coordination tasks.
• Oversee security IDs, access, and door/lock procedures.
• Assist with travel arrangements and conference registrations.

Connaissances

Interpersonal skills

Verbal & written communication

Organization

Formation

Undergraduate degree

Outils

MS Office

GSuite

Description du poste

New York Genome Center is seeking a capable Office/Facilities Assistant to manage front-desk reception and provide administrative and operational support across multiple teams. The role reports to the Office Manager, Facilities, and requires handling multiple priorities in a collaborative environment.

Key duties include welcoming visitors, managing mail and deliveries, supporting events, coordinating office moves, and maintaining records.