Admin & Front Desk Coordinator — Startup Office

The Planet Group; Kearny (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

The Planet Group is seeking a professional Administrative Assistant / Receptionist to be the face of our fast-growing organization. You will manage the front desk, handle inquiries, coordinate interviews, and support day-to-day operations in a dynamic startup environment.

This role demands strong organizational skills, tech-savviness, and a welcoming, professional demeanor. On-site presence and collaboration with executives will be essential as the company grows.

Qualifications

• 2+ years in administrative, receptionist, or similar role.
• Experience in startup or fast-paced environments.
• Proficient with modern workplace tools and tech.
• Experience with Slack and Google Workspace required.
• Microsoft Office Suite experience is a strong plus.

Responsibilities

• Manage the front desk and reception area for a welcoming experience.
• Answer and direct calls, emails, and inquiries.
• Coordinate and schedule candidate interviews with hiring managers.
• Prepare conference rooms, ensure tech readiness, and visitor accommodations.
• Manage calendars, meeting logistics, and scheduling as needed.
• Assist with office coordination and day-to-day operations.
• Maintain office organization, supplies, and common areas.
• Serve as a resource for employees, vendors, and guests.
• Provide general administrative support to leadership and team members.
• Support company events and team-building activities as the organization grows.

Skills

Administrative support

Customer-facing

Organization

Time management

Communication

Tools

Slack

Google Workspace

Microsoft Office

Job description

The Planet Group is seeking a professional Administrative Assistant / Receptionist to be the face of our fast-growing organization. You will manage the front desk, handle inquiries, coordinate interviews, and support day-to-day operations in a dynamic startup environment.

This role demands strong organizational skills, tech-savviness, and a welcoming, professional demeanor. On-site presence and collaboration with executives will be essential as the company grows.