Admin/Receptionist

The Planet Group; New York (NY); On-site; USD 31,000 - 44,000; Full time

Job summary

Planet Group (United States) in Midtown NY is seeking an Administrative Assistant / Receptionist to serve as the first point of contact for faculty, staff, students, and visitors. You will manage the reception area and provide essential administrative support to roughly 70 faculty and staff in a fast-paced academic setting.

The ideal candidate balances organization with a proactive, service-oriented mindset and may assist with special events, conferences, vendor coordination, and departmental

Qualifications

• 2+ years of administrative, receptionist, or office support experience.
• Strong verbal and written communication skills.
• Professional, polished demeanor with excellent interpersonal skills.
• Ability to interact effectively with faculty, staff, students, vendors, and visitors.

Responsibilities

• Serve as the primary receptionist, greeting visitors and directing inquiries.
• Manage the front desk and maintain a welcoming, organized reception area.
• Provide administrative support to approximately 70 faculty and staff members.
• Answer and route phone calls, emails, and visitor inquiries.
• Coordinate catering orders and logistics for meetings, events, and departmental functions.
• Work with external vendors regarding deliveries, services, and event-related needs.
• Assist the Events Manager with planning and executing conferences, meetings, and special events.
• Schedule appointments, meetings, and conference room reservations as needed.
• Support general office operations, handle sensitive information with discretion.

Skills

Communication

Organization

Professional demeanor

Customer service

Multitasking

Education

Bachelor's degree

Tools

MS Office

Job description

Admin Assistant
Contract
Midtown NY
27/hr

Must Haves

• 2+ years relevant experience in an Admin capacity
• Ability to be on-site 7:30-330PM
• Must be flexible to work events at night (6-8PM)

Preferred

• Degree
• Higher Ed/Non-profit/Government
• Any exposure to event planning highly preferred

Job Description

Ourhigher education client is seeking a professional, polished, and service-oriented Administrative Assistant / Receptionist to serve as the first point of contact for faculty, staff, students, and visitors. This individual will manage the reception area while providing administrative support to approximately 70 faculty and staff members within a fast-paced academic environment.

The ideal candidate will be highly organized, articulate, and proactive, with a strong customer service mindset and the ability to balance multiple priorities. This role also offers the opportunity to assist with special events, conferences, vendor coordination, and departmental operations.

Key Responsibilities

• Serve as the primary receptionist, greeting visitors and directing inquiries in a professional and courteous manner.
• Manage the front desk and maintain a welcoming, organized reception area.
• Provide administrative support to approximately 70 faculty and staff members.
• Answer and route phone calls, emails, and visitor inquiries.
• Coordinate catering orders and logistics for meetings, events, and departmental functions.
• Work with external vendors regarding deliveries, services, and event-related needs.
• Assist the Events Manager with planning and executing conferences, meetings, and special events.
• Schedule appointments, meetings, and conference room reservations as needed.
• Support general office operations,
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications

• Bachelor's degree highly preferred.
• Candidates with relevant administrative, receptionist, office coordination, hospitality, or higher education experience will be considered in lieu of a degree.
• 2+ years of administrative, receptionist, or office support experience preferred.
• Strong verbal and written communication skills.
• Professional, polished demeanor with excellent interpersonal skills.
• Ability to interact effectively with faculty, staff, students, vendors, and visitors.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proficiency with MS
• Experience supporting events, meetings, catering coordination, or vendor management is highly preferred.

Desired Attributes

• Professional and highly dependable
• Friendly, welcoming, and customer-focused
• Articulate and confident communicator
• Detail-oriented and resourceful
• Team-oriented with a willingness to assist wherever needed
• Able to thrive in a fast-paced academic environment