Office Coordinator

Soni Resources; New York (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

Soni Resources Group is seeking an Office Coordinator to provide front desk, office operations, event, and administrative support within a fast-paced academic environment. You will serve as the first point of contact for faculty, staff, students, and visitors while supporting day-to-day facilities and program operations.

This role encompasses scheduling conferences, coordinating meetings and events, handling inquiries, and collaborating with facilities, IT, and public safety to maintain smooth

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 3+ years of related administrative, office operations, facilities, or event support experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment.
• Previous experience in an academic or higher education environment is preferred.

Responsibilities

• Serve as the primary point of contact for visitors, staff, faculty, and students.
• Provide in-person office coverage and respond to general inquiries and operational needs.
• Monitor a general inquiries inbox, route requests to appropriate team members, and track follow-ups.
• Coordinate office, conference room, and storage space needs.
• Maintain occupancy, access, furniture, and office inventory records.
• Partner with facilities, building management, public safety, and IT teams regarding maintenance and equipment needs.
• Schedule conference rooms and coordinate audiovisual setup.
• Submit and track facilities and service requests and communicate updates to office occupants.
• Coordinate meetings, including scheduling, communications, materials, and catering.
• Assist with planning meetings, programs, and special events.
• Provide on-site event support and coordinate with speakers, participants, and vendors.
• Support internal programs and teams with general administrative needs.
• Draft and distribute internal emails, announcements, and event communications.
• Review, edit, and publish website updates to ensure information remains accurate and current.
• Assist with scheduling staff meetings and internal events.
• Collaborate with internal departments on event planning and execution, including occasional evening or weekend support.

Skills

MS Word

MS Excel

PowerPoint

Organizational skills

Written communication

Verbal communication

Multitasking

Independent work

Academic environment

Education

High school diploma or equivalent

College degree preferred

Job description

Our client is seeking an Office Coordinator to provide front desk, office operations, event, and administrative support within a fast-paced academic environment. This individual will serve as the first point of contact for faculty, staff, students, and visitors while supporting day-to-day facilities and program operations.

Key Responsibilities

• Serve as the primary point of contact for visitors, staff, faculty, and students.
• Provide in-person office coverage and respond to general inquiries and operational needs.
• Monitor a general inquiries inbox, route requests to appropriate team members, and track follow-ups.
• Coordinate office, conference room, and storage space needs.
• Maintain occupancy, access, furniture, and office inventory records.
• Partner with facilities, building management, public safety, and IT teams regarding maintenance and equipment needs.
• Schedule conference rooms and coordinate audiovisual setup.
• Submit and track facilities and service requests and communicate updates to office occupants.
• Coordinate meetings, including scheduling, communications, materials, and catering.
• Assist with planning meetings, programs, and special events.
• Provide on-site event support and coordinate with speakers, participants, and vendors.
• Support internal programs and teams with general administrative needs.
• Draft and distribute internal emails, announcements, and event communications.
• Review, edit, and publish website updates to ensure information remains accurate and current.
• Assist with scheduling staff meetings and internal events.
• Collaborate with internal departments on event planning and execution, including occasional evening or weekend support.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 3+ years of related administrative, office operations, facilities, or event support experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment.
• Previous experience in an academic or higher education environment is preferred.

Compensation

Compensation: $20-26/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.