Front Desk & Office Operations Coordinator

New York Genome Center, Inc.; City of Niagara Falls (NY); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

401(k) match

Paid winter break

Tuition reimbursement

Job summary

New York Genome Center is seeking a detail-oriented Receptionist/Facilities Administrative Support professional to manage front-desk operations and assist the Facilities team with daily administrative tasks. You will interact with multiple departments, handle visitors, calls, mail, and coordinate events and office moves in a fast-paced, in-person environment.

The role requires an undergraduate degree, strong computer skills, and proficiency in MS Office and GSuite.

Qualifications

• Undergraduate degree required.
• Excellent competence with computers and modern communication tools.
• Proven proficiency with MS Office (Outlook, Word, Excel, PowerPoint) for Macintosh.
• Proven proficiency with GSuite (GMail, GCal, Google Docs, Google Sheets).
• Ability to lift up to 50 lbs.
• Excellent verbal and written communication skills; exceptional interpersonal skills.

Responsibilities

• Reception: front-desk support and visitor greeting; answer and transfer calls; manage messages; mail; express deliveries; maintain reception area.
• Facilities team support: draft documents, manage filings, coordinate events, assist with moves and equipment handling; track actions and due dates.
• Security: manage building IDs, access, reports, key cabinets, and policy implementation.
• Events: support external events, coordinate setup and cleanup; assign porters; escalate issues as needed.

Skills

Verbal communication

Written communication

Time management

Independence

Education

Undergraduate degree

Tools

MS Office

GSuite

Job description

New York Genome Center is seeking a detail-oriented Receptionist/Facilities Administrative Support professional to manage front-desk operations and assist the Facilities team with daily administrative tasks. You will interact with multiple departments, handle visitors, calls, mail, and coordinate events and office moves in a fast-paced, in-person environment.

The role requires an undergraduate degree, strong computer skills, and proficiency in MS Office and GSuite.