Administrative Assistant: Front Desk Back-Up & Admin Support

Scallon Controls, Inc.; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Scallon Controls in Beaumont, TX is seeking an Administrative Assistant who is dependable, highly organized, and detail-oriented to support our administrative team and serve as the primary backup for our receptionist.

This role balances administrative duties with hands-on support across our facility, handling calls, purchase orders, expense reports, supplies, events, and departmental coordination to keep daily operations running smoothly.

Qualifications

• Previous administrative support experience required.
• Multi-line switchboard or receptionist experience preferred.
• Strong organizational, time-management and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications and standard office equipment.
• Independent worker who also communicates well with teams.
• Dependable, professional, detail-oriented and customer-service minded.

Responsibilities

• Serve as the primary backup for the Receptionist.
• Provide daily lunch coverage and PTO coverage.
• Answer, screen, and direct calls via the main switchboard.
• Process and distribute customer purchase orders.
• Create and manage purchase requisitions.
• Prepare and process expense reports.
• Order, track, and maintain office supplies and inventory.
• Coordinate meeting room schedules and prep spaces.
• Assist with company events, meetings, and special projects.
• Provide administrative support to various departments.

Skills

Organizational skills

Multitasking

Verbal and written communication

Customer service mindset

Independent with collaboration

Tools

Microsoft Office

Job description

Scallon Controls in Beaumont, TX is seeking an Administrative Assistant who is dependable, highly organized, and detail-oriented to support our administrative team and serve as the primary backup for our receptionist.

This role balances administrative duties with hands-on support across our facility, handling calls, purchase orders, expense reports, supplies, events, and departmental coordination to keep daily operations running smoothly.