Administrative Assistant

Motive Holding Companies LLC; California (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading company in business support in California is seeking an organized Administrative Assistant to provide vital office support. Responsibilities include front desk coverage, sorting mail, assisting billing, and maintaining supplies. Candidates should have a high school diploma and 1-2 years of relevant experience. This role offers a dynamic work environment where multitasking and proactive support are key.

Qualifications

• 1-2 years of administrative experience, ideally supporting mid- to senior-level staff.
• Ability to manage priorities and handle confidential information.

Responsibilities

• Providing front desk coverage during breaks and vacations.
• Sorting mail and preparing check deposits.
• Assisting the billing team with document delivery.
• Posting daily cash transactions in Dynamics ERP.
• Managing office and kitchen supplies.
• Helping maintain the company intranet.
• Supporting the team wherever needed.

Skills

Strong written and verbal communication skills

Ability to work independently

Organizational skills

Proactive attitude

Education

High school diploma or equivalent

Job description

Are you an organized multitasker who enjoys keeping things running smoothly behind the scenes? We're looking for an Administrative Assistant to join our team and provide vital office and administrative support that keeps our operations flowing seamlessly.

What You'll Do

As our Administrative Assistant, you'll be the friendly face at the front desk and the go-to person for daily office needs. Your day-to-day will include:

• Providing front desk coverage during breaks, vacations, and as needed
• Sorting mail and preparing check deposits
• Assisting the billing team with document delivery and support
• Posting daily cash transactions in our Dynamics ERP system
• Managing and replenishing office and kitchen supplies
• Helping maintain our company intranet (announcements and directory updates)
• Jumping in wherever needed to support the team

What You'll Bring

• Strong written and verbal communication skills
• Ability to work independently, manage priorities, and handle confidential information
• A proactive attitude and a knack for keeping things organized

Qualifications

• High school diploma or equivalent required
• 1-2 years of administrative experience, ideally supporting mid- to senior-level staff