600-Administrative Assistant

Scallon Controls, Inc.; Beaumont (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Scallon Controls in Beaumont, TX is seeking an Administrative Assistant who is dependable, highly organized, and detail-oriented to support our administrative team and serve as the primary backup for our receptionist.

This role balances administrative duties with hands-on support across our facility, handling calls, purchase orders, expense reports, supplies, events, and departmental coordination to keep daily operations running smoothly.

Qualifications

• Previous administrative support experience required.
• Multi-line switchboard or receptionist experience preferred.
• Strong organizational, time-management and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications and standard office equipment.
• Independent worker who also communicates well with teams.
• Dependable, professional, detail-oriented and customer-service minded.

Responsibilities

• Serve as the primary backup for the Receptionist.
• Provide daily lunch coverage and PTO coverage.
• Answer, screen, and direct calls via the main switchboard.
• Process and distribute customer purchase orders.
• Create and manage purchase requisitions.
• Prepare and process expense reports.
• Order, track, and maintain office supplies and inventory.
• Coordinate meeting room schedules and prep spaces.
• Assist with company events, meetings, and special projects.
• Provide administrative support to various departments.

Skills

Organizational skills

Multitasking

Verbal and written communication

Customer service mindset

Independent with collaboration

Tools

Microsoft Office

Job description

Administrative Assistant

Location: Beaumont, TX

Schedule: Monday-Friday, 7:15 AM - 4:30 PM (40+ hours per week)

Position Summary

We are seeking a dependable, highly organized, and detail-oriented Administrative Assistant to support our administrative team and serve as the primary backup for our receptionist. This role is ideal for a professional who thrives in a fast-paced environment, enjoys providing exceptional internal and external customer service, and is comfortable balancing administrative responsibilities with hands‑on support throughout our facility.

This position requires a proactive individual who can effectively manage multiple priorities while maintaining accuracy, professionalism, and a positive team-focused attitude.

Key Responsibilities

Reception & Front Office Support

• Serve as the primary backup for the Receptionist position.
• Provide daily lunch coverage and additional coverage as needed for PTO, planned absences, and unexpected leave.
• Answer, screen, and direct incoming calls through the main switchboard in a professional manner.
• Process and distribute customer purchase orders.

Administrative Support

• Create and manage purchase requisitions for company purchases.
• Prepare and process expense reports, including company fuel card expenses and employee reimbursement requests.
• Order, track, and maintain inventory of office supplies, ink cartridges, and other administrative resources.
• Coordinate meeting room schedules and ensure meeting spaces are properly prepared before and after meetings.
• Assist with company events, meetings, and special projects as assigned.
• Provide administrative support to various departments as needed.

Facility & Supply Management

• Monitor, order, and replenish vendor supplies across all company facilities, including meeting rooms, kitchens, and drink coolers.
• Maintain organization and distribution of supplies throughout the campus.
• Transport and restock cases of water, beverages, and other materials as required.

Physical Requirements

• Walking regularly between multiple buildings on campus.
• Standing and moving throughout the workday.
• Lifting, carrying, and relocating office and facility supplies.
• Performing light to moderate physical tasks associated with supply management and event support.

Qualifications

• Previous administrative support experience required.
• Prior multi-line switchboard or receptionist experience preferred.
• Strong organizational, time-management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications and standard office equipment.
• Ability to work independently while maintaining a collaborative, team-oriented approach.
• Dependable, professional, and detail-oriented with a strong customer service mindset.

Why Join Scallon Controls?

At Scallon Controls, we value teamwork, professionalism, and a commitment to excellence. This position offers the opportunity to play a key role in supporting daily operations while contributing to a positive and productive work environment.