Administrative Assistant-Beaumont, TX

Trans-Global Solutions, Inc; Beaumont (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Trans-Global Solutions, Inc in Beaumont, TX seeks an Office Administrator to support daily operations, answer phones, greet visitors, and maintain office systems. The role focuses on administrative efficiency and procedural improvements to aid reporting and workflow.

Ideal candidates will have strong Microsoft Office skills and be adept at organizing tasks, managing supplies, and coordinating projects to support a productive office environment in a fast-paced setting.

Qualifications

• Strong reporting and administrative writing skills.
• Proficient in Microsoft Office and common office software.
• Ability to manage processes and organize information effectively.
• Analytical mindset with strong problem-solving abilities.
• Excellent verbal communication and customer-facing skills.

Responsibilities

• Answer telephones; manage phone system; handle call routing.
• Greet guests to the office.
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects, expediting work results.
• Contributes to team effort by accomplishing related results as needed.

Skills

Reporting

Administrative Writing

Microsoft Office

Managing Processes

Organization

Analyzing Information

Professionalism

Problem Solving

Supply Management

Inventory Control

Verbal Communication

Job description

Job Purpose: Provides office services by answering phones, greeting visitors, implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Job Duties

• Answer telephones; manage phone system; handle call routing.
• Greet guests to the office.
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control,
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects, expediting work results.
• Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication