Office & Admissions Support Specialist

CHCP; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Competitive Pay

Job summary

CHCP in Houston, TX is seeking an Administrative Assistant to support a busy front desk and multiple leaders. You will handle calls, greet visitors, process inquiries, and manage light administrative tasks to keep the campus running smoothly.

The role requires excellent customer service, strong communication, and the ability to coordinate events and routine office functions, including ordering supplies and handling data entry for various projects.

Qualifications

• Minimum two years experience in an administrative role.
• High school diploma or GED required.

Responsibilities

• Managing two front desk receptionists
• Support multiple leaders/department's (3-4)
• Answering incoming calls politely and route them promptly
• Take accurate messages when necessary
• Greet visitors in a friendly, welcoming and professional manner
• Process and distribute lead inquiries to Admission personnel
• Assist with special admission events (open houses, orientations, field trips)
• Assist with data entry and special projects; execute direct mail and bulk mail projects
• Facilitate and proctor the Admission assessment
• Manage local campus purchase orders
• Order office supplies
• Order and maintain student scrub inventory
• Collect vendor invoices and packing slips for transfer to accounting
• Keep copiers stocked and order replacements
• Maintain phone extension list
• Coordinate maintenance requests with building management
• Shipping and receiving of all packages
• Other duties as assigned
• Strong customer service skills

Skills

Front desk management

Customer service

Phone etiquette

Message taking

Visitor greeting

Data entry

Event support

Purchase orders

Education

High school diploma or GED

Job description

CHCP in Houston, TX is seeking an Administrative Assistant to support a busy front desk and multiple leaders. You will handle calls, greet visitors, process inquiries, and manage light administrative tasks to keep the campus running smoothly.

The role requires excellent customer service, strong communication, and the ability to coordinate events and routine office functions, including ordering supplies and handling data entry for various projects.