Administrative Assistant

Motive Energy Inc.; Tustin (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

A dynamic energy solutions company based in California is seeking an Administrative Assistant to provide essential office support. The ideal candidate will have strong communication skills, be organized, and proficient in managing office tasks. This role involves front desk duties, document handling, and supporting the billing team, requiring 1-2 years of administrative experience. Join us in keeping our operations running smoothly.

Qualifications

• 1-2 years of administrative experience, ideally supporting mid- to senior-level staff.

Responsibilities

• Provide front desk coverage during breaks, vacations, and as needed.
• Sort mail and prepare check deposits.
• Assist billing team with document delivery and support.
• Post daily cash transactions in our Dynamics ERP system.
• Manage and replenish office and kitchen supplies.
• Help maintain company intranet with announcements and directory updates.

Skills

Strong written and verbal communication skills

Ability to work independently

Organizational skills

Education

High school diploma or equivalent

Tools

Dynamics ERP system

Job description

Are you an organized multitasker who enjoys keeping things running smoothly behind the scenes? We're looking for an Administrative Assistant to join our team and provide vital office and administrative support that keeps our operations flowing seamlessly.

What You'll Do

As our Administrative Assistant, you'll be the friendly face at the front desk and the go-to person for daily office needs. Your day-to-day will include:

• Providing front desk coverage during breaks, vacations, and as needed
• Sorting mail and preparing check deposits
• Assisting the billing team with document delivery and support
• Posting daily cash transactions in our Dynamics ERP system
• Managing and replenishing office and kitchen supplies
• Helping maintain our company intranet (announcements and directory updates)
• Jumping in wherever needed to support the team

What You'll Bring

• Strong written and verbal communication skills
• Ability to work independently, manage priorities, and handle confidential information
• A proactive attitude and a knack for keeping things organized

Qualifications

• High school diploma or equivalent required
• 1-2 years of administrative experience, ideally supporting mid- to senior-level staff