Executive Assistant - Floater

Beacon Hill Staffing Group; New York (NY); On-site; USD 104,000 - 127,000; Full time

Benefits offered by this job

Bonus

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Beacon Hill Staffing Group is seeking an adaptable Floater to provide high‑level administrative coverage across senior executives within a fast‑paced global investment environment. The role is fully onsite five days per week, with flexibility for personal appointments.

The ideal candidate has 3+ years of Executive Assistant experience, a Bachelor's degree preferred, and strong organizational and communication skills, with proficiency in MS Office and handling confidential information.

Qualifications

• 3+ years of Executive Assistant experience providing direct support to executives.
• Bachelor's degree highly preferred.
• Experience in financial services or fast-paced environments is preferred.

Responsibilities

• Provide executive support across multiple departments and cover executives during leaves.
• Manage heavy and changing calendars, meetings, and conference calls.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare invoices, travel expenses and expense reports with accurate records.
• Welcome visitors and coordinate meals and deliveries; provide office support.
• Adapt quickly to each executive's preferences and needs.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Discretion and confidentiality

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Windows OS

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking an adaptable Floater to provide high-level administrative coverage across senior executives within a fast-paced global investment environment. This role offers significant exposure across teams and leadership levels, making it an excellent opportunity for someone looking to grow within a premier financial services organization. The ideal candidate is proactive, outgoing, highly organized, and able to quickly adjust to different personalities and working styles while maintaining exceptional attention to detail.

Hours are generally 8:00am/8:30am-5:30pm/6:00pm with flexibility as needed. The role is fully onsite five days per week with reasonable flexibility for personal appointments and obligations.

Key Responsibilities

• Provide executive support across multiple departments, stepping in for vacations, leaves, open positions, and other temporary coverage needs
• Manage heavy and frequently changing calendars, meetings, conference calls, and competing scheduling priorities
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Prepare and process invoices, travel expenses, and expense reports while maintaining accurate files and records
• Welcome visitors, coordinate meals and deliveries, and provide additional administrative and office support as needed
• Quickly learn each executive's preferences and working style while anticipating needs, solving problems, and ensuring seamless transitions between assignments

Qualifications

• 3+ years of Executive Assistant experience providing direct support to executives
• Bachelor's degree highly preferred
• Experience within financial services or another fast-paced, high-performance professional environment preferred
• Strong organizational, written, verbal, and interpersonal communication skills with exceptional attention to detail
• Proficiency with Microsoft Outlook, Word, Excel, and Windows, along with strong problem-solving skills and discretion with confidential information

Compensation / Benefits

• Up to $115K base salary + bonus
• Medical, dental, and vision benefits with employee contribution
• 401(k) with company match
• PTO package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM).