Administrative Assistant: Finance, Scheduling & Procurement

Virginia Commonwealth University Health; United States; On-site; USD 24,000 - 36,000; Full time

Job summary

Virginia Commonwealth University Health is seeking an Administrative Assistant to provide confidential secretarial support, data entry, and meeting coordination. The role includes handling invoices, purchase orders, and vendor contracts, while maintaining fiscal records and ensuring timely information flow.

The position requires strong MS Office skills, attention to detail, and the ability to manage multiple priorities in a professional office environment.

Qualifications

• Minimum of two years of secretarial/administrative work experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.

Responsibilities

• Provide confidential secretarial and administrative support, including data entry, coordination, mailings, and meeting minutes.
• Research and resolve invoice and payment issues related to purchase orders and vendor invoices; enter purchase orders into the system.
• Track and monitor purchase orders; maintain records of financial transactions and vendor contracts.
• Perform fiscal, bookkeeping and accounting-related duties for accounts payable.
• Schedule activities and events, and handle sensitive information with confidentiality.

Skills

Administrative skills

Secretarial experience

Education

High School Diploma or equivalent

Post high school coursework in Business/Accounting

Tools

Microsoft Office

Job description

Virginia Commonwealth University Health is seeking an Administrative Assistant to provide confidential secretarial support, data entry, and meeting coordination. The role includes handling invoices, purchase orders, and vendor contracts, while maintaining fiscal records and ensuring timely information flow.

The position requires strong MS Office skills, attention to detail, and the ability to manage multiple priorities in a professional office environment.