Administrative Assistant

Virginia Commonwealth University Health Systems; Richmond (VA); Vor Ort; USD 36.000 - 55.000; Vollzeit

Zusammenfassung

Virginia Commonwealth University Health Systems is seeking an Administrative Assistant to provide confidential secretarial and administrative support, including data entry, scheduling, and minutes.

The role handles invoicing and payment issues related to purchase orders and vendor invoices, enters POs, tracks transactions, and maintains fiscal records in support of procurement and accounts payable. Strong communication and discretion are essential.

Qualifikationen

• Minimum of two years of secretarial/administrative work experience.
• Experience using Microsoft Office and e-mail/calendaring.
• High School Diploma or equivalent.
• Post high school coursework in Business, Accounting or related field preferred.

Aufgaben

• Provide confidential secretarial support and data entry; coordinate mailings and minutes.
• Research and resolve invoice and payment issues related to purchase orders and vendor invoices.
• Enter purchase orders and track them; maintain records of financial transactions and vendor contracts.
• Schedule meetings and events; handle sensitive information with confidentiality; assist in procurement of equipment, software and services.

Kenntnisse

Secretarial experience

MS Office

Email calendaring

Communication skills

Ausbildung

High School Diploma

Post High School coursework in Business/Accounting

Jobbeschreibung

The Administrative Assistant provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, schedule meetings and generate meeting minutes. This role researches and resolves to invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department. This role also performs fiscal, bookkeeping and accounting-related duties in preparing and maintaining fiscal, accounts payable related records and reports. Represents the department, therefore requiring a high degree of communication, accountability and responsibility.

The Administrative Assistant ensures that activities, meetings and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information on a daily basis, while maintaining office confidentiality. This role performs various duties that require independent discretion and judgment, accuracy, orderliness and timeliness, all within established guidelines and procedures. This role also requires the learning, knowledge, and application of VCUHS policies and procedures. This position may have a dual reporting line.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:

• Minimum of two (2) years of previous secretarial/administrative work experience in an office setting
• Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:

• Three (3) years of previous secretarial/administrative work experience in an office setting
• Previous experience in an academic health care setting

Education/training REQUIRED:

• High School Diploma or equivalent

Education/training PREFERRED:

• Post High School coursework in Business, Accounting or closely related field

Independent action(s) required:

• Independently performs administrative and secretarial duties
• Seeks guidance and direction from supervisor when needed

Supervisory responsibilities (if applicable): N/A

Additional position requirements:

• Generally works day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate):

• Physical: Lifting 50-100 lbs.
• Activities: Prolonged sitting, Walking (distance), Repetitive motion
• Mental/Sensory: Strong recall, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range

$17.25 - $26.39

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran