Administrative Assistant — Diagnostics, Scheduling & Finance

Virginia Commonwealth University Health; Richmond (VA); On-site; USD 24,000 - 36,000; Full time

Job summary

Virginia Commonwealth University Health is seeking an Administrative Assistant for Molecular Diagnostics in Richmond to provide confidential secretarial and administrative support. You will perform data entry, coordinate mailings, schedule meetings, and generate meeting minutes while managing purchase orders and vendor invoices.

The role requires discretion, accuracy, and strong communication. The position involves handling accounts payable-related tasks, maintaining financial records, and

Qualifications

• Two years of secretarial/administrative experience in an office setting.
• Experience with Microsoft Office applications and e-mail/calendaring.
• Prefer three years of secretarial/administrative experience; academic health care setting is a plus.
• High School Diploma or equivalent.
• Post High School coursework in Business, Accounting or related field preferred.

Responsibilities

• Provide confidential secretarial and administrative support including data entry, mailings, scheduling meetings, and generating meeting minutes.
• Handle invoicing and payment issues related to purchase orders and vendor invoices; enter POs to support procurement of equipment, software and services.
• Track and monitor purchase orders; maintain records of financial transactions and vendor contracts; assist with accounts payable related tasks.
• Represent the department with high level communication and discretion; maintain confidentiality and adhere to policies.

Skills

Secretarial experience

Administrative support

Microsoft Office

Data entry

Email/calendaring

Education

High School Diploma or equivalent

Business/Accounting coursework (preferred)

Job description

Virginia Commonwealth University Health is seeking an Administrative Assistant for Molecular Diagnostics in Richmond to provide confidential secretarial and administrative support. You will perform data entry, coordinate mailings, schedule meetings, and generate meeting minutes while managing purchase orders and vendor invoices.

The role requires discretion, accuracy, and strong communication. The position involves handling accounts payable-related tasks, maintaining financial records, and