Administrative Assistant - Entry Level (Remote)

Jobsultant Solutions; San Antonio (TX); Remote; USD 20,664 - 34,440; Part time

Job summary

A consulting company is seeking an entry-level Administrative Assistant to provide remote support. Responsibilities include managing digital reports, regulatory compliance, and communication with clients and team members. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and a relevant degree along with 2+ years of experience. This part-time position may increase to full-time hours. Applicants must be authorized to work in the U.S.

Qualifications

• 2+ years of related organizational experience in a progressively responsible role.

Responsibilities

• Manage digital reports and assist with technical documents.
• Review eco-documentation and administer regulatory compliance needs.
• Enter data into an online database and evaluate digital material against regulatory requirements.

Skills

Organized

Detail oriented

Strong communication skills

Proficient in data entry

Advanced Microsoft Office proficiency

Proficiency in Adobe Acrobat

Knowledge of environmental regulations

Client service experience

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Teams

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

Administrative Assistant - Entry Level (Remote)

About the job Administrative Assistant - Entry Level (Remote)

The position is part time at 15‑20 hrs per week by the end of November 2022. The hours weekly could possibly increase to 24‑30 after November 2022. Advantages are not listed. This is a remote role that will require communicating with the manager, project team members, and the client through email, telephone, and Microsoft Teams.

Responsibilities

Administrative Support

In charge of managing digital reports (e.g., developing project‑specific files) and, upon request, assisting with coordinating and generating technical documents and discussions. In charge of monitoring and updating program client handbooks.

Regulatory Assistance

Responsible for reviewing eco‑documentation and administering regulatory compliance needs. Responsible for entering data into an online database and for evaluating digital material against established regulatory requirements. Conducts ad‑hoc regulatory research. Maintains a job e‑mail mailbox, where e‑mails are received from clients and project subcontractors. Understands client SOPs to provide appropriate assistance to client sites.

Demanded Skills

• Organized, detail oriented, able to work independently and in a busy environment, multitask, and prioritize work.
• Strong communication skills (phone and email) with a professional demeanor.
• Proficient in data entry and QA/QC.
• Advanced Microsoft Office proficiency (Teams, Outlook, Word, Excel, PowerPoint) including data entry, formatting, printing, filtering, and sorting.
• Proficiency in Adobe Acrobat (editing reports).
• Ability to create and maintain digital filing systems for specialized documents.
• Knowledge of environmental regulations.
• Client service experience.

Degree Requirements

Associate’s or Bachelor’s degree and 2+ years of related organizational experience in a progressively responsible role.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable law.

NOTE: Optimere is unable to sponsor visas at this time. Applicants must be U.S. citizens or permanent residents authorized to work in the U.S.