Administrative Assistant / Entry Level

Easy Recruiter; Village of Endicott (NY); Remote; USD 27,552 - 41,328; Part time

Job summary

A contracting firm is seeking an Administrative Assistant to support project management remotely up to 30 hours per week. Responsibilities include organizing electronic files, reviewing environmental documentation, and ensuring regulatory compliance. The ideal candidate should possess strong data entry skills, proficiency in Microsoft Office, and an understanding of environmental regulations. This position offers flexibility and a potential for increased hours in the future.

Qualifications

• Organized self-starter with attention to detail and ability to work independently.
• Experience in a fast-paced environment with multitasking capabilities.
• Effective communicator with excellent verbal and written skills.

Responsibilities

• Organize project electronic files and assist with technical documents.
• Review environmental documentation and ensure regulatory compliance.
• Conduct data entry and manage emails related to projects.

Skills

Organized self-starter

Effective communication skills

Multitasking ability

Proficient in data entry

Attention to detail

Education

Associates or Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job Administrative Assistant / Entry Level

The Civil Group currently has an opening for an Environmental Analyst. The position is part time at 15-20 hours per week through November 2022. The hours per week could increase to 24-30 per week after November 2022. Benefits are not included. This is a remote position that will require interacting with the supervisor, project team members, and customer via email, telephone, and Microsoft Teams.

Responsibilities/Administrative Support:

Responsible for organizing project electronic files (e.g., creating project-, contract-specific folders) and upon request, assisting with organizing and producing technical documents and presentations. Responsible for management and update of program user manuals.

Responsibilities/Regulatory Support:

Responsible for reviewing environmental documentation and applying regulatory compliance requirements. Responsible for entering data into an online database and conducting review of electronic material against established regulatory criteria. Responsible for performing ad hoc regulatory research. Responsible for monitoring a project email mailbox, where emails are received from airport clients and project subcontractors. Must understand the client Standard Operating Procedures to properly provide guidance to customer field locations.

Required Skills:

Organized self-starter with attention to detail. Ability to work remotely and independently; ability to work in a fast-paced environment, multi-task and effectively and efficiently prioritize the workload. Ability to keep track of the status of tasks. Ability to communicate effectively and professionally (via phone and email) to a wide range of audiences. Excellent verbal and written communications skills. Proficient in data entry. Proficient in Microsoft Office, including Teams, Outlook, Word, Excel, and Power Point (e.g., ability to input data, format, and print Excel spreadsheets; ability to sort and filter data in Excel). Proficient in Adobe Acrobat (e.g., ability to manipulate and edit files). Ability to establish and maintain systems for electronic filing of technical documents and correspondence.

Must- Haves (Hard Skills)

Proficient in Microsoft Office & Adobe Acrobat

Awareness of environmental regulations

Must- Haves (Soft Skills)

Proficient in data entry and QAQC

Degree Requirements Degree Preferences

Associates or Bachelors degree and 2+ years of business related experience of an increasingly responsible nature.

Work environment, Projects, & Team Overview Overview of work environment/workspace

Remote

How will this role interact and support the team? Size of team?

Daily interaction with the team

Quality control to ensure compliance

Nice-To- Haves (Hard Skills)

Awareness of environmental regulations

Details of the project this role will support

Reviewing environmental documentation and applying regulatory compliance requirements

What is a typical work day?

Using the online database for various tasks and email support

Any growth & development opportunities within role/greater team?